Vanco

How a Global Smartphone Brand Radically Streamlined Financial Workflows with an All-Format AI Invoicing Engine

How a Leading Tech Giant Eliminated Manual Errors and Radically Accelerated Its Financial Workflow

  • AI Models implemented
  • Predictive Analytics
  • Process Automation

The Challenge

Uncovering the drivers of profit margin deviation

As a global leader with a vast and complex supply chain, the client was inundated with hundreds of thousands of invoices monthly from vendors worldwide. These arrived in a chaotic mix of formats from structured PDFs to scanned images and even handwritten bills. Their existing manual process was slow, error-prone, and buckling under the sheer volume, creating an operational bottleneck that threatened to slow down the entire business.

Key challenges

  • Process Massive Invoice Volume and Diversity:Handle an overwhelming number of invoices in multiple languages and formats without a scalable system.
  • Eliminate Costly Manual Data Entry Errors: Combat inaccuracies that led to incorrect payments, compliance issues, and strained vendor relationships.
  • Accelerate Glacially Slow Payment Cycles:Overcome the manual delays that were causing missed discounts and incurring late-payment penalties.

The Solution

An Intelligent Document Processing (IDP) Platform

  • AI-Powered Data Extraction
  • Real-Time Financial Visibility
  • Unified Channel Ingestion Layer
  • Flexible API for Workflow Automation:
  • Scalable deployment across global operations.
  • End-to-end system.

Implementation Approach

Architectural Design

  • Workflow Analysis
  • Scalable Cloud Architecture

AI Engine Development & Configuration

  • Develop Business Rules Layer
  • Optimize for Speed and Accuracy

Integration, Testing & Deployment

  • Performance and scalability testing
  • ERP Integration & API Development

The Impact

Operational Excellence

  • Achieved Flawless Operational Excellence
  • Immediate Eradication of Invoice Backlog

Business Transformation

  • Cross-functional alignment: sales, supply and finance now work from the same numbers.
  • Quicker, more confident decisions due to clear dashboards and an audit trail.
  • Standardized S&OP workflows and repeatable projection processes.
  • Better ability to run scenario analysis and respond to market changes.

Strategic Advantages

  • Scalable platform that supports growth and future integrations.
  • Reduced working capital and improved operational resilience.
  • A clean data foundation ready for AI-driven forecasting and automation.

Technologies Used