Vanco

Transforming Event Brief Management with AI

Cases deployed at scale

  • AI Models implemented
  • Predictive Field Population
  • Input Brief Process Automation

The Challenge

Manual event brief creation with limited visibility

Event brief generation relied on manual processes, involving scattered documents, repetitive approvals, and time-consuming reviews.

Key challenges

  • Fragmented workflows: Inputs spread across multiple documents with no unified view.
  • Time-consuming approvals: Lengthy back-and-forth between stakeholders.
  • Inconsistent accuracy: Higher chances of missed or duplicated information.
  • Limited visibility: No structured reporting or instant export options.

The Solution

End-to-end AI-powered Brief Generator

An AI-driven platform that automatically extracts answers from uploaded documents, structures them into event briefs, and enables secure approval and export.

  • AI-based document parsing and field extraction.
  • Role-based access (Admin, User, Client).
  • Secure login with email & password authentication.
  • Built-in approval workflow with full traceability.
  • Export-ready reports in standard formats.
  • Scalable deployment across global operations.

Implementation Approach

System Design & Workflow Mapping

  • Defined core requirements and workflows.
  • Designed approval and role-based structures.
  • Created data models for AI-ready extraction.

Platform Development & Integration

  • Built AI-driven brief generation engine.
  • Implemented approval workflow and user roles.
  • Enabled secure upload, review, and export features.

Testing & Deployment

  • Cloud-ready deployment on Azure.
  • Role-based multi-user access.
  • Scalable data storage and approvals.
  • Secure authentication & audit trails.

The Impact

Operational Excellence

  • Automated manual document review.
  • 70% faster brief generation.
  • Error reduction through AI validation.
  • Seamless approval & export process.

Business Transformation

  • Standardized briefing workflows.
  • Faster event execution cycles.
  • Transparent client access to reports.
  • Improved collaboration across roles.

Strategic Advantages

  • Scalable platform for future AI use cases.
  • Reliable data foundation for analytics.
  • Increased efficiency with reduced overhead.
  • Stronger stakeholder satisfaction and trust.

Technologies Used